From the smallest detail to the integrated whole.

National or international congress?
Corporate event or industry exhibition?
Gala dinner, congress party or traditional Bavarian Evening?
Economics, science or culture?
EUROKONGRESS offers individual advice and event concepts that have been tailored to your wishes and requirements.

Professional congress organisation and event management is based on experience, reliable partners and on the knowledge of the strengths and weaknesses of event locations and suppliers.
Organising an event is a task for specialists, who are experienced and have successfully proven their abilities in the past.

Our claim: organisation must be perfect – there are no trial runs.

 

Congress
Concept Location scouting, legal and fiscal advice, improvement of the program structure, detailed time line, task list and organisational chart
Financial Planning Budgeting, fiscal planning, sponsor acquisition, fiduciary duties, management of income / expenditure, final accounting
Advertising/Marketing Conference website, PR, promotion at preceding events, design and production of printed matters, database management, mailings, print advertising, listing in congress calendars
Participant and Speaker Management (German, English, French) Professional online registration tool, collecting fees, confirmation and invoicing, hotline, preparation of participants’ documents, Speaker handling – registration, coordination of technical requirements, travel management, VIP transfers and travel reimbursement
Hotel Reservation Online reservation tool, no booking fees, daily rates, best price guarantee, optimized cancellation policies
Abstract Handling Online tool for abstract submission and management, online reviewing, session planning, planning of poster exhibitions, preparation of abstracts for printing and download
CME Credits Coordination of the application for CME cedits, evaluation of the conference, certificates of attendance
Logistics RFP, negotiating contracts, coordination of all services (location, catering, transfers, AV, etc.), final accounting
Social Program Overall organisation of technical visits, sightseeing, city tours, receptions, galas, speakers’ dinners, evening events, congress parties, etc.
On Site Management On site conference office, technical support, coordination of all suppliers, participants’ and speakers’ handling, on site registrations including payments, decoration, signage, transfers, staffing, hostess service
Event
Basic Concept Event concept and theme to meet specific goals, corporate philosophy, target group and guest structure
Venue Location scouting, feasibility study of the location (including infrastructure, transport connection, technical equipment, fire regulations, etc.), contract negotiation
Financial Planning Budgeting, sponsor acquisition, management of expenditures, audit, final accounting
Dramaturgy/Direction Programmatic concept according theme, furnishing / decoration, hiring and management of artists (musicians, acrobats, walking acts etc.), theme catering, directing
Promotion Event website, invitation mailings, database administration, following up by telephone, mail shots, design of printed matters
Hotel Reservation Online reservation tool, no booking fees, daily rates, best price guarantee, optimized cancellation policies
Logistics RFP, contract negotiation, coordination of all suppliers (transfers, catering, artists, AV,, hostesses, security etc.
Guest Management (German, English, French) Professional online registration tool, confirmation, hotline, preparation of participants’ documents, seating arrangements, VIP service
Media/Digital Documentation Implementation of the overall concept/theme via media such as video-stings, songs/soundtracks and live coverage, documentation of the event (photo/video)
On Site Management Preparation of a detailed schedule/storyboard, guest management, over-all coordination of all suppliers, artists’ management, staffing
Exhibition
Planning of the Industry Participation Sponsoring packages, industry brochure, Invitation mailing, consulting, contract negotiation, final accounting
Sponsor acquisition Acquisition via phone and mail shots
Industry Exhibition Technical information kits, handling of relevant approvals (fire protection etc.), floor plan, exhibitor registration and confirmation of exhibitors, service kits
Compliance Consulting according to the different codes of conduct (FS Arzneimittelindustrie e.V., EFPIA, Eucomed)
On Site Management Organisational and technical support on site
We are here to help you

We are here to help you